on file

1. In or as if in a record for easy reference. For example, There's no job open right now, but we'll keep your résumé on file. The use of file in the sense of “a collection of papers stored for ready reference” dates from the early 1600s.

Example Sentences

The Crown Prosecution Service indicated it would not proceed with the kidnap charges against the pair and that those alleged offences would lie on file.

From BBC

We want to urge anyone who thinks they should have had information on file to phone our helpline.

From BBC

Doricko said there’s no chance Rainmaker’s actions — which were contracted by the nonprofit South Texas Weather Modification Assn. and on file with the National Oceanic and Atmospheric Administration — contributed to the flood.

From Los Angeles Times

In the past, when law enforcement sought IRS data to support its investigations, agencies would give the IRS the full legal name of the target, an address on file and an explanation of why the information was relevant to a criminal inquiry.

From Salon

My guess is there are dozens of complaints on file right now that nobody’s doing anything about.

From Slate

Related Words

• documented www.thesaurus.com
• listed 
• registered 
• reported www.thesaurus.com
• taped www.thesaurus.com